Multi-Campus School Group ERP

Multi-Campus School Group ERP India

Managing 5 schools from a single dashboard. Trust chairman sees all campuses — admissions, fee collection, attendance, finance, and staff — in one view. Each principal manages their campus independently. XPndAI builds this architecture for school groups and education trusts.

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5–50Campuses in one ERP
25,000+Students managed
1 dashboardTrust-level view
14–24 wksDelivery

Multi-Campus School Group ERP Features

Every module is custom-built for your business logic — not a generic template.

🏛️
Trust / HQ Dashboard
All-campus admissions overview · Total fee collection · Staff headcount & payroll · Campus P&L comparison · Pending approvals · AI daily MIS on WhatsApp
🏫
Campus-Level Management
Campus admissions · Campus fee collection · Campus attendance · Campus academics · Campus HR · Campus reports
🔐
Multi-Level Access
Trust chairman: all campuses · Principal: own campus only · HOD: department only · Accounts: finance only · Parent: own child only
💰
Consolidated Finance
Group P&L · Campus-wise collections · Trust-level accounting · Consolidated GST · Group payroll · Surplus/deficit tracking
📊
Performance Analytics
Campus comparison reports · Admission funnel by campus · Fee collection % by campus · Teacher performance · Student outcome analytics · Board result tracking
🤖
AI Layer
AI Admission Agent (all campuses) · AI Fee Recovery (per campus) · AI parent WhatsApp bot · Demand forecasting (capacity) · AI management reports · AI document processing

How XPndAI Builds Your ERP

Discovery → Architecture → Build → Integration → Training → Go-live

Step 1

Group Structure Design

We map the full group structure — trust, campuses, departments, fee categories — and design the hierarchy that gives each level exactly the data they need.

Step 2

Unified Data Model

Students, staff, and financial data share a unified data model across campuses — enabling group-level reporting while maintaining campus-level isolation.

Step 3

Campus-by-Campus Build

Core system built for one pilot campus, then configured for each additional campus. Reduces risk and enables parallel training.

Step 4

Migration & Cutover

Data migration from each campus's existing system. Cutover can be phased — campuses go live in sequence, not all at once.

Step 5

AI Agent Setup

AI admission agent, fee recovery agent, and parent WhatsApp bot configured per campus with campus-specific knowledge and fee structures.

WHO THIS IS FOR

Education trusts with 3–30 schoolsMulti-state school chainsCBSE franchise school networksResidential / boarding school groupsInternational school groupsK-12 + coaching institute combinations

Investment

Fixed scope, fixed price. No per-user licensing. No annual renewal trap.

3–5 Campuses
₹15–28L
Full ERP + multi-campus + AI
5–15 Campuses
₹30–60L
Enterprise group ERP + analytics
15+ Campuses
Custom scope
Group ERP + BI + custom integrations

Frequently Asked Questions

Can each campus have its own fee structure while the trust sees consolidated collection?

Yes. Campus-level fee structures are fully independent — Campus A may have a different tuition, activity fee, and transport fee than Campus B. The trust dashboard aggregates all collections in real time, showing both campus-level and group-level totals.

How does the trust chairman get daily performance data without logging in?

XPndAI configures a daily WhatsApp MIS — automatically sent to the trust chairman every morning. It includes yesterday's fee collection by campus, total attendance %, any critical alerts (large pending collections, high absenteeism), and a link to the full dashboard.

Can staff be shared across campuses in the ERP?

Yes. XPndAI handles shared/visiting staff — a teacher who teaches at two campuses has a single employee profile, attendance and salary prorated by campus, and dual reporting lines. This is common in school groups where specialist teachers are shared.

Does the multi-campus ERP support different academic boards (CBSE/ICSE/State)?

Yes. Each campus can have its own academic board configuration — grading scheme, exam pattern, report card format, and subject structure. Group-level reporting aggregates by campus without forcing a uniform academic structure.

One ERP. Every school in your group.

Free discovery workshop for school groups and education trusts. Fixed price.

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