AI Order Entry · Distributors · Manufacturers · ERP Integration

AI Order Entry Automation —
Email / PDF → ERP. Touchless.

Your staff receives customer purchase orders by email and manually keys them into your ERP. XPndAI builds an AI that reads the PO, extracts every line item, validates against your catalog, and creates the sales order automatically — 90%+ touchless entry rate. Your ERP doesn't change.

THE WORKFLOW YOUR STAFF DOES TODAY:

Customer emails a PDF purchase order → Staff opens PDF → Opens ERP → Types customer name → Types each line item (SKU, qty, price) → Saves order → Sends confirmation → Repeat 50 times per day.

AFTER AI ORDER ENTRY AUTOMATION:

Customer emails PDF → AI reads it in 10 seconds → ERP order created automatically → Staff reviews exceptions only.

90%+ touchless rate
10 sec per order
$15K starting price
6–8 wks delivery
Send us your workflow → AI Invoice Processing →

FREE SCOPING CALL — 30 MIN

Describe your order entry process →

💬 Response within 12 hours. Fixed-price proposal.

How it works

📧
Customer emails PO
PDF, Word, body text, EDI 850
→
🤖
AI reads & extracts
Customer, items, qty, price, ship-to
→
🔍
Validate & match
Catalog match, pricing, stock check
→
✅
ERP order created
NetSuite, SAP, D365, QuickBooks
→
⚠️
Exceptions flagged
Unknown SKU, price diff, OOS → human queue

What the AI Handles

Email PDF Purchase Orders

Most common format: customer PDF PO attached to email. AI reads the PDF (digital or scanned), identifies all fields, maps to ERP. Handles any PDF format — no template needed.

EDI 850 Purchase Orders

Receive X12 EDI 850 from retail and wholesale customers. Parse order details, map GTIN/UPC to your internal SKU, create ERP order, send back EDI 855 (PO acknowledgment) and 856 (advance ship notice).

Customer Portal / Web Orders

Scrape or API-integrate B2B customer portals (Amazon Vendor Central, Walmart Supplier Portal, retailer portals) into your ERP order flow automatically.

SKU / Product Catalog Matching

Map customer part numbers, item descriptions, and UPC/GTIN to your internal catalog using fuzzy matching + lookup tables. Build accuracy with each order processed.

Order Confirmation & Routing

Automatically send order confirmation email to customer with ERP order number. Route priority orders to fulfillment. Notify sales rep on key accounts.

Exception Management Queue

Unknown SKUs, price mismatches, out-of-stock items, credit holds, duplicate orders — all routed to an exceptions dashboard with suggested fixes. One-click resolution.

Pricing

Fixed price. Source code yours. Doesn't replace your ERP — integrates into it.

Email PDF to ERP
$15K–$28K
Email monitoring + PDF extraction + ERP order creation + exception queue. One ERP system. Delivery 6–8 weeks.
Multi-Channel
$30K–$70K
Email + EDI 850/855/856 + portal integration + SKU mapping + order confirmation + analytics. 10–16 weeks.
Enterprise
$70K–$150K
Multi-ERP, multi-warehouse, multi-pricelist, human-in-the-loop dashboard, ML SKU matching, vendor-managed inventory. 4–6 months.

Send us your current workflow —
Get an automation plan in 24 hours

Tell us: how many orders per day, what ERP you use, how orders currently arrive (email PDF, EDI, portal), and what the manual steps look like. We'll design the AI and send a fixed-price proposal.

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