HR Automation AI

AI HR Onboarding Automation India

HR team spending 2 hours per new joiner collecting documents, following up, and answering the same questions? XPndAI automates the entire onboarding workflow — document collection, verification, and day-1 experience — on WhatsApp.

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2 hrs → 10 minHR time per joiner
100%Document collection rate
0Email back-and-forth
3 wksBuild time

How XPndAI Builds This

Fixed price · 4-week delivery · You own all code

Step 1

Automated Document Collection

New joiner gets a WhatsApp message with a checklist — Aadhaar, PAN, degree certificates, experience letters. They upload documents directly. AI validates completeness and flags issues.

Step 2

Background Check Trigger

Once documents are complete, AI automatically triggers your BGV vendor — Authbridge, FirstAdvantage, or custom — with the structured data. HR just receives the final report.

Step 3

Onboarding Checklist

AI tracks each step of the onboarding checklist — IT setup, access card, payroll enrollment, team introduction — with automated reminders to the responsible team.

Step 4

Day-1 Buddy Bot

New joiner has a WhatsApp bot to ask common questions — office timing, cafeteria, parking, IT helpdesk number, policies — without calling HR.

Who Hires XPndAI for This

🏢Companies hiring 50+ per year
🤝Staffing agencies
🏭Manufacturing (bulk hiring)
💻IT / tech companies

Pricing

Fixed price. No time-and-material billing. No surprises.

Basic
₹3L
Document collection, WhatsApp, checklist tracking
MOST POPULAR
Standard
₹7L
BGV integration, HRMS sync, day-1 bot
Enterprise
₹15L+
Multi-location, custom workflows, analytics

Frequently Asked Questions

Which HRMS systems does XPndAI integrate with?

Darwinbox, GreytHR, Zoho People, Keka, SAP SuccessFactors, and custom HRMS systems. Onboarding data flows automatically from the AI into your HRMS — no manual data entry by HR.

Is the document collection GDPR/IT Act compliant?

Yes. XPndAI builds document collection with encrypted storage, limited-retention policies, and access controls. Documents are stored only as long as required for the onboarding process and then deleted or archived per your policy.

Can the AI validate the authenticity of documents?

XPndAI can integrate DigiLocker verification for Aadhaar and PAN, and EPFO APIs for employment history verification. For degree certificate verification, we integrate with NSAcademic or manual verification workflows depending on your requirement.

How long does this take to deploy?

A basic document collection and checklist workflow takes 2–3 weeks. A full onboarding automation with HRMS integration, BGV trigger, and day-1 bot takes 4–5 weeks.

Make HR onboarding effortless.

Free 30-min consultation. Fixed price. Live in 3 weeks.

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