Auto-capture from 99acres, MagicBricks, Property Finder, Zillow. Auto-assign to right agent. Auto-WhatsApp in 60 seconds. Auto-score with AI. Auto-nurture for 90 days. Your team only does what needs a human.
Every lead, from every source, handled automatically — no agent action required until a hot lead is assigned.
Lead submits on 99acres / MagicBricks / Property Finder
Portal sends lead via email or API webhook. CRM parses it in real-time — name, phone, email, requirement, budget, location. Lead appears in CRM within 30 seconds. No manual copy-paste. Ever.
AI scores the lead 0–100
Lead scored based on: portal source quality (Zillow/PF API = higher weight), budget match, inquiry frequency, time of day, project type match. Hot leads (70+) flagged for immediate call. Cold leads enter nurture queue.
Smart rules assign lead to right agent
Round-robin, or rule-based: by location, project, agent language, or specialization. Hot leads (score 70+) assigned to senior agents. Load balancing ensures no agent is overwhelmed. Assignment logged with timestamp.
WhatsApp sent in 60 seconds
Personalized WhatsApp with buyer's name, matched property brochure, agent contact card, and site visit booking link — sent automatically within 60 seconds of lead capture. Industry benchmark: 78% of buyers choose the first responder.
90-day nurture sequence for unresponsive leads
Leads that don't respond get a structured 90-day sequence: new launch alerts, price update messages, testimonial videos, interest rate news (USA), market update reports (Dubai). Stays relevant without agent effort.
Agent only gets involved for hot leads
Agent receives a push notification for hot leads (score 70+) with full lead context — source, budget, requirement, WhatsApp history. One tap to call. Everything else is handled automatically.
Leads distributed equally across agents. If an agent is offline or on leave, leads auto-skip to the next available agent. Assignment rules configurable per project and geography.
Leads with Hindi phone numbers routed to Hindi-speaking agents. Dubai leads with Russian/German numbers routed to multilingual agents. Arabic inquiries to Arabic-speaking team.
If WhatsApp isn't delivered (number not on WhatsApp), SMS sent automatically as fallback within 2 minutes. No lead goes cold due to WhatsApp availability.
Parallel email drip runs alongside WhatsApp nurture — property showcase, site visit invite, testimonials. Designed as 5–7 touchpoints over 30 days for cold leads.
If assigned agent doesn't call within 2 hours, system auto-escalates to team leader with alert. Ensures no hot lead goes stale due to agent inaction.
Weekly automated report: leads per source, conversion per source, cost per appointment, cost per booking. Sent to management every Monday morning with no manual input.
What is automatic real estate lead management software?
Software that captures leads from all portals instantly, assigns to agents via smart rules, sends WhatsApp in 60 seconds, scores with AI, and nurtures for 90 days — all without manual work. The sales team only handles hot leads that the system has already pre-qualified.
How does auto-lead capture from 99acres and MagicBricks work?
Via email parser (portal sends lead email, CRM parses in real-time) or direct API webhook. Lead appears in CRM within 30 seconds of buyer submitting on the portal. No manual copy-paste.
What is automatic lead assignment in real estate CRM?
Auto-routing leads to the right agent based on rules: round-robin, location, project specialization, language, or lead score. Hot leads (score 70+) go to senior agents; cold leads enter nurture queue.
How fast should the first WhatsApp be sent?
78% of buyers choose the first agent who responds. XPndAI's automatic CRM sends WhatsApp within 60 seconds of portal lead capture — personalized with property brochure and booking link, no agent needed.
What is AI lead scoring in real estate?
Score 0–100 based on: portal source quality, budget match, search frequency, pre-approval (USA), timeline, engagement with previous messages. Agents prioritize calls to leads scoring 70+.
Free demo — we'll show you exactly how automatic lead capture, scoring, WhatsApp, and nurture works for your specific portals and team size.