Property Management · Multifamily · Residential · Commercial · HOA · USA

AI Property Operations Desk
for Property Management Companies

24/7 AI leasing agent, tenant support, maintenance intake, and after-hours emergency triage — for companies managing 500 to 5,000+ units. Integrates with AppFolio, Buildium, Yardi. From $4,000 setup.

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24/7 leasing AIMaintenance intake automationAppFolio/Buildium/YardiAfter-hours emergency triageFrom $4K setup
$4K+
Setup — fixed price
$750+
/month recurring
24/7
Leasing + support
500+
Units per deployment
4–6wk
Setup to go-live

What the AI Handles — All Day and Night

🏠
Core

AI Leasing Agent

  • Answers leasing inquiries 24/7 (call, SMS, chat)
  • Knows availability, pricing, amenities, pet policy
  • Income and move-in date qualification
  • Self-guided and guided tour scheduling
  • Tour confirmation + property details sent automatically
  • Post-tour follow-up sequence
  • Creates showing record in AppFolio/Buildium
👥
Core

Tenant Support AI

  • Rent balance and payment status (pulls from PMS live)
  • Payment portal link delivery
  • Lease renewal questions and FAQ
  • Move-in/move-out process guide
  • Utility setup guidance
  • Document requests (lease copy, ledger)
  • Escalation routing to human agent
🔧
Maintenance

Maintenance Intake AI

  • Issue description capture with structured form
  • Urgency classification (emergency / routine / cosmetic)
  • Photo upload link sent to tenant
  • Work order creation in PMS
  • Vendor notification for assigned work
  • Status updates to tenant during repair
  • Completion confirmation and feedback
🚨
Emergency

After-Hours Emergency Triage

  • Classifies true emergency vs non-urgent
  • Real emergencies: dispatch vendor + notify PM on-call
  • Non-emergencies: logged for next-day handling
  • Reduces on-call PM burnout
  • Documentation of every after-hours event
🔗
Integration

PMS Integration

  • AppFolio (full API)
  • Buildium
  • Yardi Voyager / Breeze
  • RealPage, Entrata
  • Rent Manager
  • Real-time data pull — no manual entry
📊
Analytics

Operations Dashboard

  • Leasing conversion by source and unit type
  • Maintenance request volume and resolution time
  • After-hours call log and emergency rate
  • Tenant satisfaction scores
  • Staff time saved (vs AI-handled)

Pricing

500–1,000 Units

Core AI Operations Desk

$4,000–$6,000 setup+ $750–$1,200/month
  • Leasing AI + tenant support
  • Maintenance intake
  • 1 PMS integration
  • 4–5 week setup
  • Full source code
Most Popular — 1,000–3,000 Units

Full Operations + Emergency AI

$6,000–$8,000 setup+ $1,200–$2,000/month
  • All above + emergency triage
  • Multi-property routing
  • Full PMS + vendor portal integration
  • Analytics dashboard
  • Full source code
Enterprise 3,000+ Units

Custom Enterprise AI Platform

$10K+ setup+ $2,000+/month
  • Custom workflow for your PM model
  • Multi-entity support
  • Investor/owner portal AI
  • Board reporting AI
  • Full source code

FAQ

What does an AI agent do for a property management company? +

An AI Property Operations Desk handles all inbound calls and messages 24/7: leasing inquiries, tour scheduling, tenant support (rent, lease questions), maintenance intake, and after-hours emergency triage. One AI system replacing 2–3 FTE administrative staff for 500–2,000 unit portfolios.

How does the AI Leasing Agent work? +

The AI Leasing Agent answers every prospective tenant inquiry at any hour. It knows your available units, pricing, amenities, pet policy, and income requirements. It qualifies the prospect, schedules a tour, sends confirmation and property details, and follows up after the tour — prospects no longer go to voicemail and call the next listing.

Does the AI integrate with AppFolio, Buildium, or Yardi? +

Yes — AppFolio, Buildium, Yardi, RealPage, and Entrata integrations are supported. Maintenance work orders go directly into your PMS. Tenant calls pull real-time balance from your PMS. Tour bookings create showing records. Your existing PMS remains the system of record.

What is the pricing? +

$4,000–$8,000 setup, then $750–$2,000/month. For a property manager handling 1,000 units who currently employs 2 admin staff at $45K/year each, the AI system pays for itself within 3–6 months while providing 24/7 coverage.

Handle More Units With Less Staff

Free 20-minute demo — we'll show you the leasing AI, maintenance triage, and emergency dispatch working with your PMS.

📋 Book Free Demo 💬 WhatsApp
📋 Free Demo 💬 WhatsApp